Fire Risk Assessment Medway: Complete Guide for Business Owners
- Santone
- Jan 21
- 9 min read
Overview
A fire risk assessment in Medway is a legal requirement for all business premises under UK law. Costs start from £225 for smaller properties, and assessments must be reviewed annually. If you need a fire risk assessment from a third party accredited assessor in Medway or Kent, visit our homepage to get a free quote today.
Table of Contents
What Is a Fire Risk Assessment?
A fire risk assessment in Medway is a detailed inspection of your premises to identify fire hazards and keep people safe. Every business in Medway, from small shops in Rochester to large warehouses in Chatham, needs one by law.
Here is the thing. A fire risk assessment is not just paperwork. It is a careful look at your building to find anything that could start a fire or stop people escaping safely.
The assessment covers five key areas:
Identifying fire hazards. This includes heat sources, flammable materials, and electrical equipment.
Identifying people at risk. Staff, visitors, customers, and anyone with mobility issues.
Evaluating the risks. Working out how likely a fire is and how bad it could be.
Recording findings. Writing down what was found and what needs fixing.
Reviewing regularly. Checking the assessment stays up to date.
A qualified fire risk assessor will walk through your entire premises. They look at everything from fire doors to escape routes. They check your fire alarms, extinguishers, and emergency lighting.
At the end, you receive a detailed report. This tells you exactly what risks exist and how to fix them.
You might be wondering if this really matters for a small business. The answer is yes. The law applies to all non domestic premises, regardless of size.
Who Needs a Fire Risk Assessment in Medway?
Almost every business and organisation in Medway needs a fire risk assessment. This includes:
Offices and office blocks
Retail shops and stores
Restaurants, cafes, and takeaways
Pubs, bars, and nightclubs
Care homes and nursing homes
Schools and universities
Hotels and B&Bs
Warehouses and factories
GP surgeries and dental practices
HMOs and blocks of flats (communal areas)
Leisure centres and gyms
Churches and community halls
If your premises is in Rochester, Chatham, Gillingham, Strood, or Rainham, you need a fire risk assessment. The same applies across the whole of Kent.
Landlords have specific duties too. If you own an HMO or a property with shared areas, a fire risk assessment is legally required. Learn more about our services for landlords and HMOs.
The only exception is a single private dwelling where you live alone. Everything else needs an assessment.
What Does the Law Say About Fire Risk Assessments?
Fire risk assessments are a legal requirement under the Regulatory Reform (Fire Safety) Order 2005. This law applies to all non domestic premises in England and Wales.
Key Legal Points
All business premises must have a fire risk assessment.
Since October 2023, all findings must be recorded in writing, regardless of how many staff you have.
The responsible person must ensure the assessment is carried out.
Assessments must be reviewed regularly.
Non compliance can result in unlimited fines or imprisonment.
The Fire Safety Act 2021 added extra requirements. Building owners must now assess external walls and flat entrance doors in residential blocks.
What Are the Penalties?
Failing to have a fire risk assessment is a criminal offence. Penalties include:
Unlimited fines for serious breaches
Up to two years imprisonment in extreme cases
Enforcement notices requiring immediate action
Prohibition notices closing your premises
Recent prosecutions have resulted in fines exceeding £24,000 for blocked fire exits. Another business was fined £18,000 for inadequate staff training.
Your insurance may also be affected. Insurers can void claims if fire safety breaches contributed to the damage. This could leave you facing massive financial losses.
For the full legal text, see the Regulatory Reform (Fire Safety) Order 2005 on legislation.gov.uk.
How Much Does a Fire Risk Assessment Cost in Medway?
Fire risk assessment costs in Medway vary based on your property size and type. At Santone Fire Safety, we offer fixed price assessments starting from £225.
Typical Pricing in Medway
Property Type | Price Range |
Small shop or office | £225 to £350 |
Medium sized premises | £350 to £600 |
Large or complex buildings | £600 to £1,200 |
Care homes and high risk premises | £800 to £2,000+ |
HMOs and communal areas | £225 to £500 |
What Affects the Price?
Several factors influence the cost:
Property size. Larger buildings take longer to assess.
Number of floors. Multi storey premises are more complex.
Type of occupancy. Care homes and hotels need more detailed assessments.
Risk level. High risk activities like cooking or manufacturing cost more.
Building complexity. Unusual layouts or multiple buildings add time.
We also offer multi site savings. If you have several locations across Medway or Kent, we can provide a competitive package price.
Contact us for a free quote tailored to your specific premises.
What Happens During a Fire Risk Assessment?
A fire risk assessment follows a structured process. Here is what to expect when our assessor visits your Medway premises.
The 5 Step Process
Step 1: Identify Fire Hazards
The assessor looks for three things:
Sources of ignition (heaters, electrical equipment, cooking appliances)
Sources of fuel (paper, cardboard, flammable liquids, fabrics)
Sources of oxygen (air conditioning, stored gases)
Step 2: Identify People at Risk
This includes:
Employees and staff
Visitors and customers
Contractors
People with disabilities or mobility issues
Lone workers
Anyone sleeping on the premises
Step 3: Evaluate, Remove, or Reduce Risks
The assessor checks your current fire safety measures:
Fire detection and alarm systems
Emergency lighting
Fire extinguishers and blankets
Escape routes and fire exits
Fire doors and their condition
Signage
Step 4: Record Findings
You receive a detailed written report containing:
All hazards identified
People at risk
Current safety measures
Recommendations for improvement
Risk ratings for each area
Step 5: Review and Update
Your assessment needs regular review. We recommend annually, or sooner if anything changes.
For more guidance on the assessment process, visit Kent Fire and Rescue Service.
Top 10 Benefits of a Professional Fire Risk Assessment
Why should you invest in a professional fire risk assessment? Here are ten clear benefits:
Legal compliance. You meet your duties under UK fire safety law.
Protect lives. Your staff, customers, and visitors stay safe from fire.
Protect your property. Identify risks before they cause damage.
Valid insurance. Insurers require proof of fire safety compliance.
Avoid prosecution. No risk of fines, enforcement, or closure.
Staff confidence. Employees feel safer knowing risks are managed.
Customer trust. Visitors see you take safety seriously.
Identify hidden hazards. Experts spot risks you might miss.
Clear action plan. Know exactly what needs improving and when.
Peace of mind. Sleep better knowing your business is protected.
A professional assessment from a third party accredited assessor gives you credibility. It shows Kent Fire and Rescue Service that your assessment is suitable and sufficient.
At Santone Fire Safety, we only use third party accredited assessors. This means your report is legally compliant and professionally produced.
Who Is the Responsible Person for Fire Safety?
Under UK law, someone must take responsibility for fire safety. This person is called the responsible person.
Who Can Be the Responsible Person?
The employer (if you have staff)
The building owner
The occupier or tenant
The landlord
A managing agent or facilities manager
If you run a business in Medway, you are likely the responsible person. This duty cannot be passed to someone else, even if you hire a professional assessor.
Your Duties as the Responsible Person
Carry out a fire risk assessment
Implement fire safety measures
Provide staff training
Maintain fire safety equipment
Review and update the assessment
Keep records of all fire safety actions
In buildings with multiple tenants, responsibilities may be shared. Landlords typically handle communal areas. Tenants handle their own units. Everyone must cooperate on fire safety.
For more details, see the government guidance on workplace fire safety.
How Often Should You Review Your Fire Risk Assessment?
Your fire risk assessment is not a one time task. It needs regular review to stay valid.
Recommended Review Schedule
Every 12 months. Annual review is best practice for most premises.
Every 5 years. A completely new assessment should be done.
After any significant changes. Building alterations, new equipment, or change of use.
After a fire or near miss. Even small incidents need investigation.
After staffing changes. New staff need training, existing procedures may need updating.
When legislation changes. New laws may affect your requirements.
Kent Fire and Rescue Service can inspect your premises at any time. They will check your fire risk assessment is up to date. Outdated assessments can result in enforcement action.
Contact Santone Fire Safety to schedule your annual review.
How to Choose a Fire Risk Assessor in Medway
Not all fire risk assessors are equal. Choosing the right one protects your business and gives you peace of mind.
What to Look For
Qualifications and Accreditation
Look for third party accreditation such as:
BAFE SP205 certification
IFE (Institution of Fire Engineers) membership
Fire Protection Association membership
At Santone Fire Safety, we are proud members of the Fire Protection Association. We only use third party accredited assessors for all our reports.
Experience with Your Property Type
Ask if they have assessed similar premises before:
Care homes have different needs to offices
Restaurants have cooking risks
Warehouses have storage risks
Clear Pricing
Good assessors offer fixed prices with no hidden costs. Be wary of quotes that seem too cheap. A poor assessment could leave you exposed.
Local Knowledge
A Medway based assessor understands local requirements. They know Kent Fire and Rescue Service expectations. They can respond quickly if you need follow up support.
Questions to Ask Before Hiring
What accreditations do you hold?
Have you assessed premises like mine before?
What is included in the price?
How long will the assessment take?
When will I receive my report?
Do you offer follow up support?
Santone Fire Safety is based right here in Medway, at Rochester. We serve businesses across Kent and the South East. Learn more about us.
Fire Safety Trends for 2026
Fire safety is always evolving. Here are the key trends Medway business owners should know about in 2026.
Increased Enforcement Activity
Kent Fire and Rescue Service launched a new Risk Based Intervention Programme in April 2025. This means more targeted inspections of high risk premises. Care homes, HMOs, and hospitality venues can expect more scrutiny.
Focus on Residential Buildings
Following recent high profile incidents, residential fire safety is under the spotlight. Building owners face tougher requirements for:
External wall assessments
Fire door inspections
Compartmentation checks
Lithium Battery Fire Risks
E bikes, scooters, and battery storage systems are causing more fires. Businesses storing or charging lithium batteries need specific fire safety measures. This includes bike shops, delivery companies, and any premises with charging points.
Solar Panels and Battery Storage
More businesses are installing solar panels and battery energy storage systems (BESS). These bring new fire risks that need addressing in your assessment.
Stricter Insurance Requirements
Insurers are asking for more detailed fire safety evidence. Up to date assessments and maintenance records are becoming essential for coverage.
Staying ahead of these trends helps protect your business. Regular reviews of your fire risk assessment ensure you remain compliant as requirements change.
FAQs
How long does a fire risk assessment take?
Most assessments take one to three hours on site. This depends on the size and complexity of your premises. You will typically receive your report within five to ten working days.
Can I do my own fire risk assessment?
Legally, yes, if you are competent. The government provides a free five step checklist. However, for most businesses, a professional assessment is safer. You remain legally responsible for any mistakes.
Do I need a fire risk assessment for a small office?
Yes. All non domestic premises require a fire risk assessment, regardless of size. Since October 2023, findings must be recorded in writing for all businesses.
What if I do not have a fire risk assessment?
You are breaking the law. Penalties include unlimited fines and up to two years imprisonment. Your insurance may also be invalid.
How is a fire risk assessment different from a fire safety certificate?
Fire certificates were abolished in 2006. The fire risk assessment replaced them. It is now the only legal requirement under the Regulatory Reform (Fire Safety) Order 2005.
Do landlords need fire risk assessments?
Yes, for HMOs and any property with communal areas. Single let properties are strongly recommended but not legally required.
Will I need to make changes after my assessment?
Most assessments identify some improvements. Common recommendations include fire door repairs, additional signage, staff training updates, and fire extinguisher servicing. These help reduce your risk.
Is a fire risk assessment valid if done remotely or online?
No. A proper fire risk assessment requires a physical site visit. Online tools can help with preparation, but they do not replace a professional inspection.
Conclusion
A fire risk assessment in Medway is essential for every business owner. It protects lives, keeps you legal, and gives you peace of mind.
Here is a quick recap:
Fire risk assessments are a legal requirement under UK law.
All businesses in Medway need one, from small shops to large warehouses.
Costs start from £225 for fixed price assessments.
Assessments should be reviewed annually.
Third party accredited assessors provide legally compliant reports.
At Santone Fire Safety, we are a proudly female led business based in Medway. We serve businesses across Kent and the South East with professional, fixed price fire risk assessments.
Our team of third party accredited assessors will make your business fire safety compliant. We offer regular reviews, multi site discounts, and friendly expert advice.
Ready to protect your business?
Get a free quote from Santone Fire Safety or call us on 01634 566069.
Comments